Overview
The GPT Group, a leading Australian property group with a $24 billion portfolio, employs 450 staff and 200 service providers. Collaboration is crucial, but outdated SharePoint 2007 hindered accessibility. Modernisation became imperative to manage extensive documentation across properties efficiently and ensure seamless collaboration with suppliers.
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0ktenant-related documents transformed through automation.
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0hrs+previously spent on manual labour saved.
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0k+data points for validation and 180 million+ validation checks.
Challenge
Cloud collaboration overhaul to empower workforce
A new, modern platform for centrally and securely managing information was required. While The GPT Group had previously migrated to Exchange Online, its potential remained untapped because the ability of Microsoft Office 365 to facilitate better information management and collaborative working had not yet been fully realised.
The GPT Group teamed up with Telstra Purple to review its existing practices and develop a modern, cloud-based platform to empower its workforce.
Key Issues
- Document management and sharing was fragmented and had become inadequate to support its increasingly mobile and dispersed network of employees and service providers across the country.
- The solution was heavily customised and required external developers to deploy even the most minor updates, this costly and inefficient setup obstructued collaboration.
- Managing information was a cumbersome task.
We had an existing SharePoint solution approaching end of life. That was the key driver for the project. The older platform couldn’t store larger files and content externally.
Chris Burling
Head of IT Architecture and Program Delivery, The GPT Group
Solution
Efficient Office 365 solution
The GPT Group engaged Telstra Purple to develop a cloud-based system to centrally and securely store and manage information across its national network of employees and suppliers. The solution was multifaceted, combining the capabilities of SharePoint Online, OneDrive for Business, Microsoft Flow, Office 365 Groups and Microsoft Azure to support the transition.
Deep knowledge of the Office 365 ecosystem and a close relationship with Microsoft enabled Telstra Purple to leverage emerging capabilities in the platform rather than expending unnecessary time and resources developing a custom-built solution. This not only saved The GPT Group time and money, it also provided the organisation with an easy to use solution that was self-sufficient and mobile-friendly.
As part of the process we:
- defined, designed and delivered a solution that enabled The GPT Group to better collate, manage and share its documents centrally, efficiently and securely.
- managed the transition and migration of over 4760 GB of data to Office 365 as 3.2 million OneDrive files and 1.3 million SharePoint online documents across 47 Team Sites and 830 CAPEX Office 365 groups.
- developed machine learning to cleanse legacy data before migrating it to the cloud. This Artificial Intelligence was a vital part of the transition, reducing the complexity of legacy data and drastically condensing the time taken to migrate documents from seven to two days per site.
Impact
Transformative cloud solution enhances collaboration and efficiency
Stakeholders can now provide unique input on the long-term solution roadmap of how AR and 3D modelling can help Queensland’s industries, government, and constituents to use natural resources more sustainably as cities like Brisbane develop.
QOverlay allows users to point their device at a subject building, call up the overlay graphic, and source the GIS data they want, be it property sale prices or other building information. Data can be accessed from the GIS system in real-time, ensuring accuracy and authenticity.
In partnership with Telstra Purple, QOverlay was able to bring to life an idea that can change how industries, governments, and communities can build the cities of the future. QOverlay had removed barriers to data access and subsequent bottlenecks to data gateways — all with a mobile phone or tablet.
Our teams are now spoilt for choice with the capabilities in the platform and flexibility it provides them for different ways of working.
Chris Burling
Head of IT Architecture and Program Delivery, The GPT Group
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